Strataligned People
HR, payroll and scheduling in one place.
Built for Canadian employers by HR advisors. Run payroll with CRA formulas for every province, schedule shifts, track time, keep employee files and your minute book — all hosted in Canada.
- Free for up to 10 employees
- New businesses: 6 months free
- Data stored in Canada
- Designed for PIPEDA and Saskatchewan HIPA
- CRA payroll formulas, all provinces and territories
- Two-step sign-in and a full audit trail
Payroll
Payroll you can check before it runs.
Approved hours come in from timesheets. The software applies each province's overtime and holiday rules, calculates source deductions with the CRA's formulas and shows you anything unusual before you approve.
- Flags missing SINs, big swings from the last run and hours that need consent
- A second person must approve before you can finalize
- Remittance amount and due date calculated for you
- T4 and ROE files ready for CRA and Service Canada
Scheduling and time
Schedules that know the rules.
Build the week, see coverage gaps and labour-rule warnings as you go, then publish to everyone's phone. Staff clock in on their phone or a shared tablet, and timesheets build themselves.
- Warnings for overtime, short rest between shifts and staff on leave
- Minimum staffing rules per location
- Optional geofence: punches only count on site, and we never store location
Employee records
Every employee file, complete and private.
Profiles, contracts, certifications, pay history and onboarding in one place. Social Insurance Numbers and banking details are encrypted and shown only to people who need them — and every view is logged.
- Contracts generated from your templates and signed online
- Certification expiry alerts (first aid, licences, permits)
- Employees update their own address, TD1 and banking
Corporate records
Your minute book, finally in order.
Keep each company's certificate of incorporation, articles, bylaws, resolutions, directors, officers, shareholders and securities register together, with reminders before the annual return is due.
- Share transfers checked against what the holder owns
- Register of individuals with significant control
- Licence and insurance expiry reminders per location
Hiring
Post a job once. It appears everywhere that matters.
Publish to the Strataligned job board, your own careers page and Google for Jobs. Applicants apply from their phone, you move them through the pipeline, and a hire becomes an employee record with an onboarding checklist.
- Screening questions, reviewed by a person — never auto-rejected
- Applicant consent and retention handled for you
- Offer letters generated and signed online
Everything included
One subscription. Every module.
No add-on fees for scheduling, documents or corporate records. Payroll is the only optional extra.
Payroll
- Weekly, bi-weekly, semi-monthly or monthly
- CPP, CPP2, EI and income tax with CRA formulas
- Every province and territory; QPP and QPIP for Quebec
- Bonuses, retro pay, deductions, garnishments
- Direct-deposit file and GL journal
- T4 slips, T4 Summary and Records of Employment
Scheduling
- Weekly schedule builder for each location
- Shift templates and open shifts staff can claim
- Shift swaps with manager approval
- Warnings for overtime, rest periods and understaffing
- Publish to staff phones in one click
Time and attendance
- Mobile clock-in with optional geofence
- Shared tablet kiosk with PIN
- Timesheets built from punches
- Provincial overtime and holiday rules applied
- Approval flow straight into payroll
Employee records
- Profiles, emergency contacts, pay history
- SIN and banking encrypted, revealed only when needed
- Certifications with expiry alerts
- Onboarding checklists
- Employee self-service on any device
Documents and policies
- Contract templates with merge fields
- Built-in e-signature with signing order
- Policies with tracked acknowledgement
- Announcements to all staff or one location
Leave
- Statutory leaves for your province pre-loaded
- Accruals and balances
- Requests and approvals
- Approved leave flagged when scheduling
Corporate records
- Digital minute book
- Directors, officers and shareholders
- Securities register with transfer checks
- Individuals with significant control
- Annual return and licence reminders
Hiring
- Job postings on jobs.strataligned.ca
- Your own careers page
- Google for Jobs structured data
- Screening questions and applicant pipeline
- Hire straight into an employee record
Privacy and compliance
- Access and correction request tracker
- Breach register kept 24 months
- Retention rules (payroll kept 7 years)
- Full audit log of every change and view
Security and privacy
Built to hold the most sensitive information you have.
Social Insurance Numbers, bank accounts and health notes need more than a password. Here is what protects them.
Hosted in Canada
Application, database, files and backups stay in Canada.
Each client sealed off
Database-level isolation means one organization can never read another's records, even by mistake.
Encrypted sensitive fields
SINs, birth dates, banking and health notes are encrypted with a key unique to your organization.
Two-step sign-in
Required for owners, administrators and anyone who can see payroll or health information.
Complete audit trail
Every sign-in, change, export and reveal is recorded, and the log cannot be edited.
No access without your permission
Our support staff can only enter your workspace with a time-limited grant from your owner.
Pricing
Simple, per-employee pricing.
Prices in Canadian dollars. Taxes extra. Pay monthly, or yearly and get two months free.
Free
For small teams getting organized.
Up to 10 employees
- Employee records and self-service
- Scheduling and time clock
- Documents, policies, leave
- Job board and careers page
All-in-One
Every HR module for growing teams.
$29 monthly minimum
- Everything in Free, any team size
- Multiple companies and locations
- Corporate records and minute book
- E-signature and audit log
- Phone and email support
Payroll add-on
Add to Free or All-in-One.
plus $4 per employee paid that month
- Unlimited pay runs
- All provinces and territories
- Direct deposit and GL files
- T4s and Records of Employment
- Parallel run when you switch
New business? Six months free.
Incorporated or registered in the last 12 months: All-in-One free and 50% off payroll for six months, then today's price locked for another 12 months.
Switching from another provider?
50% off your first three months, and we run your first pay periods side by side with your old provider.
Your estimate
Straight answers
What it does not do yet.
We would rather tell you now than after you have switched.
Current limits
- Quebec provincial income tax and RL-1 slips are not available yet. QPP, QPIP, EI and federal tax are.
- We do not move money. You pay employees and the CRA from your own bank using the files we produce.
- Benefits administration and group RRSP enrolment are handled as payroll deductions, not as a full benefits portal.
- Indeed and LinkedIn postings are added once our partner feeds are approved; until then you can share each job's link.
Questions
Frequently asked
Is my data stored in Canada?
Yes. The application, database, uploaded files and backups are hosted in Canada. Each client organization has its own encryption keys, and Strataligned staff cannot open your workspace unless your owner grants time-limited access.
Does it handle payroll for every province?
Source deductions are calculated with the CRA payroll formulas for all ten provinces and three territories, including the Ontario Health Premium and surtax. Overtime, vacation pay, statutory holidays and minimum wage follow each province's employment standards, and federally regulated employers can use the Canada Labour Code rules. For Quebec employees, QPP, QPIP, EI and federal tax are calculated; Quebec provincial income tax and RL-1 slips are not available yet.
Do you move money or remit to the CRA for me?
No. We never hold your funds. The software produces a direct-deposit file for your bank and shows exactly what to remit to the CRA and when. You stay in control of your bank account.
Can we switch from another payroll provider mid-year?
The cleanest time to switch is January 1, because CPP and EI maximums and T4 totals start fresh. A mid-year switch needs your year-to-date totals carried over; we review those with you before your first pay run. Either way, we run your first pay periods side by side with your old provider before you rely on us.
Is it compliant with PIPEDA and Saskatchewan HIPA?
It was designed for both: data in Canada, encryption of sensitive fields, role-based access, two-step sign-in, an audit log, breach records, access-request tracking and retention rules. Compliance also depends on how you use it, so we include a privacy setup checklist and a data processing agreement. If you are a health trustee under HIPA, we sign an information management service provider agreement.
How long does setup take?
Most organizations are running schedules and records the same week. Payroll usually starts on the next pay period after a parallel run.
Can employees use it on their phones?
Yes. Employees clock in, see their schedule, pick up open shifts, request leave, sign contracts and download pay stubs from any phone browser. Nothing to install.
What happens to our data if we leave?
You can export everything at any time. When a subscription ends you have 60 days to export, then we delete your data and confirm it in writing.
See it with your own data.
A 30-minute demo using your locations and pay schedule. If it is not a fit, we will say so.